Privacy Policy

Welcome to Newt Con. Newt Con is a board gaming and cosplay convention planned for 2028, along with its related website, online services, registration systems, and community features (collectively, the "Services").

This Privacy Policy explains how Newt Con collects, uses, shares, and protects information when you visit or use our website and Services.

By using the Services, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

Depending on how you interact with Newt Con, we may collect the following categories of information.

Information You Provide to Us

You may voluntarily provide information when you:

Register for Newt Con.
Purchase tickets, passes, merchandise, or other products.
Create an account.
Sign up for newsletters or announcements.
Enter a cosplay contest or other convention activity.
Participate in board gaming events, tournaments, demonstrations, or organized activities.
Contact us with questions or requests.
Submit applications to participate as a vendor, exhibitor, guest, volunteer, creator, artist, or other convention participant.
Submit photographs, videos, artwork, comments, reviews, or other content.
Participate in surveys, promotions, contests, or giveaways.

This information may include your name, email address, mailing address, telephone number, account information, registration information, payment-related information, and other information you choose to provide.

We generally do not directly store complete payment-card numbers when purchases are processed through a third-party payment processor. Payment information may instead be collected and processed by the applicable payment provider under its own privacy policy.

Information Collected Automatically

When you visit our website, certain information may be collected automatically, including:

IP address.
Browser type and version.
Device type.
Operating system.
Pages viewed and links clicked.
Approximate geographic information derived from your IP address.
Date and time of visits.
Referring website or page.
Information about how you interact with our website.

We may use cookies and similar technologies to operate the website, remember preferences, understand website usage, improve our Services, and, where applicable, support marketing or advertising activities. Cookies can generally be managed through your browser settings.

2. How We Use Information

We may use information we collect to:

Process convention registrations and ticket purchases.
Provide products and services you request.
Communicate with you about Newt Con.
Send registration confirmations, event information, schedule changes, and important notices.
Respond to questions and customer-service requests.
Administer cosplay contests, gaming events, tournaments, panels, and other convention activities.
Manage volunteers, vendors, exhibitors, guests, and other participants.
Operate, maintain, and improve our website and Services.
Understand how visitors use our website.
Prevent fraud, abuse, unauthorized access, and other harmful activity.
Protect the safety and security of attendees, staff, volunteers, guests, and the public.
Comply with applicable laws, regulations, legal processes, and legitimate governmental requests.
Send newsletters, announcements, promotional communications, or other marketing communications where permitted by law and consistent with your choices.
Carry out other purposes described to you at the time information is collected or with your consent where required.

3. Convention Registration and Attendance

If you register for Newt Con, we may use your information to administer your attendance.

This may include providing you with:

Tickets or badges.
Registration confirmations.
Event schedules and updates.
Information about convention activities.
Customer-support communications.
Information about changes to the event.

Some information may be visible to convention staff, volunteers, vendors, exhibitors, event organizers, or service providers when reasonably necessary to operate the convention.

We will not intentionally make your private registration information publicly available unless you request or authorize such disclosure, it is necessary to provide a requested service, or disclosure is otherwise permitted or required by law.

4. Cosplay, Photography, and Public Events

Newt Con is a public convention where photography, video recording, livestreaming, and other forms of media may occur.

If you attend Newt Con, you may appear incidentally in photographs, videos, livestreams, or other recordings made by Newt Con, its staff, contractors, event partners, media representatives, or other attendees.

By attending public areas of the convention, you acknowledge that such recording may occur.

If Newt Con intends to use an identifiable attendee's image for a specific promotional purpose requiring additional permission, we may seek appropriate consent or authorization where required.

If you have concerns about a photograph or recording involving you, please contact us using the information in the "Contact" section.

Last Updated: September 18, 2026

Effective Date for Newt Convention Venue Privacy Policy: November 10-12, 2028